SaaS License Optimisation: Seat Utilisation, True-Ups & Software Spend
Active vs purchased seats, shelfware cost, tier right-sizing, annual vs monthly billing, true-ups at renewal, EDATE renewal calendars and notice deadlines, tool consolidation and spend per employee: optimise a company's SaaS licences in a live spreadsheet that checks every cell.
The first lesson is free — no account needed.
About this course
A SaaS license optimization course for IT, procurement and finance teams who manage software spend, built on one fictional company's subscriptions in a spreadsheet. You turn last-login dates into active and inactive seats and the real utilisation of a licence pool, price the shelfware of every tool and the saving from cutting pools to active users plus a buffer, decide from feature usage who really needs the premium tier, compare annual and monthly billing for stable and seasonal tools, project seats and price the true-up bill and next year's budget with the vendor's uplift, build a renewal calendar with EDATE, notice deadlines and an Act now status, work out the saving and payback of consolidating overlapping tools and allocate shared tools to departments for spend per employee with a chart. The first lab is free.
Lessons
- Seats Purchased vs Assigned vs Active (Last Login ≤ 30 Days)Free
- Unused Seat Cost: What Shelfware Really Costs Pro
- Tier Right-Sizing: Who Really Needs Premium? Pro
- Annual vs Monthly Billing: Discount or Flexibility? Pro
- True-Ups at Renewal: Growth × Price Pro
- Renewal Calendar & Notice Dates with EDATE Pro
- Overlapping Tools: Consolidation Savings & Payback Pro
- Software Spend Dashboard: per Employee & Department Pro